Can I use HeySummit for just one webinar?

Yes. You can use it for a single webinar or a programme with several sessions. It is useful when you need a registration page, attendee reminders and replay access. For a quick internal meeting, your usual video meeting tool may be enough.

Do I still need Zoom or another video platform?

You may still need a supported video tool to deliver the live session. HeySummit brings together the event page, registrations and session information. We check the broadcast setup before you start inviting people.

Can I offer free entry and paid tickets for the same event?

Yes. You could offer free access to a live session and a paid option that includes additional sessions or recordings. Paid tickets need a supported payment account, so we check the payment setup and ticket requirements first.

What do I need to share to get started?

A rough agenda, proposed date and an idea of who you want to invite are enough for an initial discussion. Tell us whether entry will be free or paid and which video tool you already use. IPSense can then help you plan the event page, registration and attendee messages.

Can people watch the sessions after the event?

Yes, provided the sessions have been recorded and replay access is enabled. You decide who can watch and how long the recordings stay available. Plan this before advertising replays as part of the event.

HeySummit: Organise Your Business Webinars and Online Events

IPSENSE CONSULTANCY · ONLINE EVENT SETUP

HeySummit: Bring Your Business Webinars and Online Events Together

You have the topic and the speakers. Now someone needs to sort out registration, the programme and all those joining instructions. IPSense can help set up that part of your event using HeySummit, so attendees know what is happening and how to take part.

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Online event screen with a calendar and admission ticket

Event pagesRegistrationsSession schedulesAttendee emails

Planning a webinar or an online summit?

HeySummit brings your event information, registration and sessions into one event site. IPSense helps you put the setup together, from the page people sign up on to the reminders they receive.

Your live sessions can use a connected video tool. We will help you choose the setup and check what attendees see after signing up.

What does HeySummit do, and when is it useful?

HeySummit is an event management platform for webinars, workshops and events with several sessions or speakers. It gives visitors a place to understand the programme, register and find the talks they have access to.

It is useful when your team is collecting registrations in a spreadsheet, sending joining links manually and answering “Where do I join?” on WhatsApp. The event site gives people one place to find the details.

A training business could use it for a workshop series. An association could bring several speakers into one programme. Companies running customer demonstrations may find it useful too. For a small internal call, your usual meeting tool may be enough.

Session schedule beside a microphone and clock

THE PARTS YOUR ATTENDEES WILL USE

Which features matter for a business event?

A clear event page

Give visitors the details they need before signing up: the topic, dates, speakers and programme. HeySummit’s page builder lets you arrange the content and use your brand’s colours and images.

Registration and ticket access

Offer free registration or sell tickets with different access. For example, a ticket might cover the live sessions, while another also includes replays.

Session and speaker details

Keep session times and speaker details together. Speakers can update their own information through a dashboard, so a changed biography does not have to become another email for your team to handle.

Live or recorded sessions

A programme can include a live discussion and a recorded demonstration. Choose a supported video or webinar option for each talk and show attendees where to watch.

Reminders and follow-up emails

Give attendees their joining details before they need to ask. Event emails can cover registration, reminders and replay links. Review the messages and timing before switching them on.

Reports for your next decision

See how registrations are coming in and review sales for paid events. Available attendance data can also help you understand which sessions people watched and what to follow up on.

The features shown here vary by plan. We check the ones your event needs before recommending a setup.

How could your business put it to work?

Start with something your customers or members actually want explained. A focused demonstration or workshop often gives you a clearer programme than a broad theme.

Customer education: an equipment supplier could explain routine maintenance through a demonstration and a live question session.
Professional workshops: a consultant could run a practical workshop and give registered attendees time to revisit the recording afterwards.
Association programmes: a business group could publish a half-day schedule with several experts and let members find the sessions relevant to them.
Product briefings: a software business could bring demonstrations and customer questions into one programme.

For example, a training company planning three talks needs more than three video links. People need to know which session to choose, whether one registration covers everything and where the recording will appear afterwards. Those are the details we help plan.

Registration form with a confirmation checkmark, envelopes and ticket

FROM YOUR EVENT IDEA TO A WORKING SETUP

How can IPSense help you prepare?

You do not need a finished agenda to start the conversation. Tell us the topic, who you want to invite and the date you have in mind. We can help turn that into a page people can register on.

Write page copy that explains the topic, audience and reason to attend.
Arrange session descriptions and approved speaker details.
Set up registration, decide what each ticket includes and prepare attendee emails.
Connect the video tool and check that the joining links work.
Plan replay access and the attendee follow-up after the event.

You approve the programme and what attendees are promised. If you also need promotion, a live moderator, video editing or help answering attendee questions, tell us early so we can include that in the plan.

What happens before registration opens?

Tell us about the event.Who is it for? When will it run? A rough programme and expected attendee count help us work out what you need.
Check what happens after registration.Work through the sign-up page, confirmation email and joining instructions. Make it clear what each ticket gives access to.
Run a rehearsal.Register as an attendee and follow the links. Then check the speaker setup, session times and time-zone display together.
Decide what happens afterwards.Who will supply the recordings? How long can people watch them? Settle those details before promising replay access.

Video replay screen with a folder and event report

What works well, and what still needs planning?

Less repeated admin for your team

Attendees can find the programme and their session links without asking your team each time. Speaker dashboards and event emails also help keep routine updates in one place.

For a regular workshop series, that gives you a useful starting point for the next event.

A few things still need a person

Run a sound check with your speakers and agree who will handle questions during the session. For replays, someone needs to record the talk and make the video available.

You still need to invite the right audience and give them a reason to attend. The platform cannot guarantee registrations or sales.

Before launch, we check plan limits, the video provider and any separate accounts needed. Paid tickets also need a supported payment account, with payment and refund arrangements confirmed for your business. Agree who can access attendee details and how those details will be used.

What should you know before planning your event?

Can HeySummit be used for a single webinar?

Yes. You can use it for one webinar. It is most useful when you also need a sign-up page, attendee emails or replays. For a quick call with a few colleagues, your usual meeting tool may do the job.

Does HeySummit replace Zoom or another live video tool?

You may still use Zoom or another supported tool to deliver the live session. HeySummit can organise the event page, registrations and route to that session. We check how the two will work together before you invite anyone.

Can an event include both free and paid access?

Yes. You could offer free entry to a session and a paid ticket that includes extra content or replay access. Tell us what each option should include so we can check the ticket and payment setup.

Can attendees watch recordings after the event?

Yes, if the session has been recorded and replay access is set up. You decide who can watch and for how long. Let us know whether you will provide the finished recording or also need help preparing it.

What should we send to start the setup?

Send a rough agenda and the date you have in mind. Mention who you are inviting, whether tickets will be free or paid and any video tool you already use. If some details are still undecided, that is fine; we can start there.

LET’S PLAN THE PRACTICAL DETAILS